Alba365 Reseller
Multi-tenant reseller management for scaling POS deployments
- 8
- Licensed App Types (POS, Kitchen Display, Customer Queue, Delivery, Kiosk, and more)
- Multi-tenant
- Platform with per-store-chain isolation and location-based deployment
- Real-time licensing
- Dynamic license pool management with per-app-type quotas and LIFO deactivation
- Complete audit trail
- License action logging, tenant approval workflows, and soft-delete recovery
Overview
Alba365 Reseller is the command center for managing multi-location restaurant and quick-service chains on the Alba365 platform. Built as a secure, multi-tenant hub, it gives you centralized visibility and control over every store chain you deploy—from approval workflows to real-time license allocation across 8 application types. Whether you're onboarding new restaurant chains, managing their locations and terminals, or auditing license consumption, Alba365 Reseller consolidates all operational oversight into a single, intuitive dashboard.
Reseller users have granular control over every aspect of tenant deployments. Approve or reject store chain applications, set location and terminal limits per chain, and dynamically allocate licenses for POS terminals, kitchen displays, customer-facing screens, queue displays, delivery driver apps, self-service kiosks, and table-ordering systems. Built-in safeguards—soft deletes, suspension workflows, and detailed audit logs—ensure you can manage growth safely and recover from mistakes. The platform handles complex multi-chain imports from backup files, remapping all product configurations, pricing, modifiers, and business rules in seconds.
Role-based access control lets you create multiple reseller users with differentiated permissions: some can approve chains, others can manage licenses, and you control who has delete authority. With 6-month growth analytics, real-time license tracking, and a complete activity history, Alba365 Reseller gives you the data-driven insights needed to scale while maintaining operational integrity across your entire portfolio.
Capabilities
What it does
Multi-Tenant Chain Management
Centralized dashboard to manage store chains with approval workflows, status tracking, and detailed tenant profiles including locations, users, and product counts.
Per-App-Type License Allocation
Granular control over 8 application types (POS, KDS, CFD, queue, delivery, driver, kiosk, order-from-table) with pool allocation and usage tracking.
Tenant Data Import / Export
Bulk import tenant data across 13 categories — settings, locations, products, users, taxes, modifiers, deals, inventory, sales, payroll — with selective control.
Reseller User Management
Create and manage super admin accounts with role-based permissions, delete-tenant authorization, active status toggles, and login activity tracking.
License Audit Logging
Complete audit trail of license changes, deactivations, suspensions, and reactivations with metadata, performed-by attribution, and cursor-based pagination.
Real-Time Analytics Dashboard
Interactive charts for tenant status distribution and monthly growth, with KPI cards for chains, pending approvals, active stores, locations, and terminals.
In depth
How it works
Multi-Tenant Store Chain Management
Manage unlimited restaurant chains as isolated tenants, each with separate configurations, locations, and user bases. The approval workflow walks you through onboarding: review pending applications, set location and terminal limits, and activate or reject new chains. Every chain gets independent product catalogs, pricing, roles, and integrations, while reseller controls remain centralized.
- Approval status tracking: Pending, Approved, Rejected, Suspended, and soft-delete recovery
- Per-chain location and terminal limits to enforce hardware boundaries
- Tenant-level configuration isolation (products, customers, roles, taxes, modifiers)
- Bulk actions: suspend all terminals or reactivate entire chains with one click
Dynamic License Pool Management
Fine-grained per-app-type licensing lets you allocate exactly how many POS terminals, kitchen displays, delivery driver apps, and other appliances each chain can deploy. Real-time usage tracking shows allocated vs. registered instances, and automatic LIFO deactivation prevents overage without manual intervention. Full audit logs capture every license change for compliance.
- 8 distinct app types with independent license pools per store chain
- Real-time usage dashboard: pool size, allocated, and registered counts per app
- Bulk deactivation by app type (most recent first) when reducing licenses
- License change audit trail with timestamp, performer, and old/new values
One-Click Bulk Data Import & Remapping
Import complete store chain configurations—products, pricing, modifiers, pizza module settings, deals, coupons, roles, and customers—from backup files. The system automatically remaps all cross-entity relationships (category links, product variants, modifier groups, pricing rules) and handles pizza-specific configurations (sizes, crusts, toppings, sauces, cheese options) in a single atomic operation.
- 12 import categories (settings, locations, products, users, pizza, deals, inventory, payroll, and more)
- Automatic ID remapping for products, categories, variants, modifier groups, and pricing
- Batch processing with 10-minute transaction timeout for large datasets
- Selective import: choose which data categories to restore per chain
Complete Audit & Compliance
Every administrative action is logged: tenant approvals, license updates, app deactivations, imports, and user changes. Soft-delete support lets you safely remove chains without losing data, and restore functionality brings them back instantly. Role-based deletion permissions mean you control who can permanently remove store chains from the system.
- Immutable audit logs with action type, performer name, timestamp, and detailed metadata
- Soft-delete workflow with confirmation name matching to prevent accidental removal
- Restore tenant data from soft-deleted state within the same system
- Permission-gated delete access: fine-grained control over destructive operations
Where it fits
Built for teams like yours
Multi-Brand Restaurant Operator
Govern 5 independent brand concepts as separate tenants—marketing bulk-imports products, operations approves new locations, and finance tracks license spend per brand.
QSR Franchise Enablement
Onboard franchisees, enforce consistent menus and pricing with one-click imports, and allocate licenses by tier—with automatic deactivation preventing over-deployment.
POS Migration & Multi-System Management
Migrating from a legacy POS, bulk-import thousands of SKUs, modifiers, pricing, and deals at once, with dashboards and audit logs proving compliance during the switchover.
License & Compliance Auditor
Run reconciliation reports, confirm chains stay within their allocations, and trace every license change to a user and timestamp for regulatory audits.
The edge
Why it's different
- Secure password-hashed admin accounts with enterprise authentication
- Transaction-safe bulk operations with LIFO terminal deactivation and force logout
- Rich filtering and pagination across a large data model supporting complex queries
- Dark mode and responsive UI with real-time search across all data types
Questions
Frequently asked
What happens if a store chain tries to use more licenses than allocated?
The system enforces hard limits per app type. When a chain reaches its pool limit, new terminal registrations are rejected. Reseller can then either increase the pool or trigger bulk deactivation to free capacity. Deactivation happens in LIFO order (newest terminals first) and forces logout of active users on those terminals.
Can I restore a deleted store chain?
Yes. Alba365 Reseller uses soft deletes by default. Deleted chains remain in the system marked as deleted. If you have the restore permission, you can bring a chain back to Suspended status (and then re-approve it) instantly—all data intact.
How does the bulk import handle conflicts (e.g., duplicate product names)?
Import operations are scoped to a single tenant. All data is cleared for the selected categories before import (delete old, insert new), so no conflicts occur. The system automatically remaps all product, category, and modifier IDs across all imported data to maintain referential integrity.
What audit information is captured for compliance?
Every license change, approval decision, app deactivation, import, and user action is logged with: action type, who performed it (user name/email), timestamp, old value, new value, and optional metadata (which apps were deactivated, which categories were imported). Audit logs are immutable and support pagination.
Can I create multiple reseller users with different permissions?
Yes. Reseller admins create individual user accounts with role-based permissions. You can grant or revoke deletion authority per user, control who can approve chains, and manage license allocations. All actions are attributed to the performing user in audit logs.
How are locations and terminals organized within a store chain?
Each store chain contains multiple locations (physical stores). Each location can have multiple terminals allocated per app type (e.g., 3 POS terminals, 2 kitchen displays). Reseller sets limits at the chain level; chains distribute allocations across their locations. The dashboard shows usage metrics at every level.
See Alba365 Reseller in action
Book a focused walkthrough and we'll tailor it to how your team works.
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